Privacy & Cookie Policy

Effective Date: 01-Juli-2025
Last Updated: 01-Juli-2025

1. Introduction

At 4REVISION ENGINES, we value your privacy and are committed to protecting your personal
information. We believe in transparency, security, and responsible data handling.
We handle your data with care and never use it for commercial resale. Any information you share
with us is treated with care and used only for purposes directly related to your interaction with our
services, such as processing your order, customer support, or improving our website.
This privacy and cookie policy outlines what personal data we collect, how we use it, and your rights
in relation to that data.

2. What data we collect

To provide you with our products and services, we may collect personal information directly from
you, automatically through your use of our website, or from third-party sources.
Information you provide directly:
When you place an order, create an account, contact us, or subscribe to marketing communications,
we may collect:
• First and last name
• Company name (if applicable)
• Email address
• Phone number (including mobile for SMS)
• Billing and shipping address
• Payment details (e.g., IBAN)
• VAT number / Chamber of Commerce number (for business customers)
• Communication preferences (e.g., newsletter or SMS opt-in/opt-out)
• Any other information you voluntarily provide
Providing this data is optional, but required for certain features or services.
Information we collect automatically:
When you visit our website, we automatically collect certain technical data such as:
• IP address
• Browser type and version
• Device type and operating system
• Pages visited and duration
• Date and time of access
• Referring website or search term
• Cookie data (see section 8. Of this policy)

Information from SMS and email communications:
If you subscribe to marketing communications, we collect your contact details and preferences, as
well as limited interaction data (e.g., email opens or clicks).
Information from third-party sources:
We may receive information from external partners such as:
• Shipping providers (e.g., updated address info)
• Advertising or analytics platforms (e.g., search terms, campaign data)
• Financial institutions or fraud prevention services
This may include information provided to us for the purpose of fraud prevention, delivery
confirmation, or audience targeting (with appropriate consent where required).

3. How we use your data

We only process your personal data when we have a valid legal basis under the General Data
Protection Regulation (GDPR), such as performing a contract, fulfilling legal obligations, or pursuing
our legitimate business interests.
We use your data for the following purposes:
• To process payments and fulfill orders
• To coordinate with shipping providers (including international partners)
• To provide customer service (e.g., via phone, email, or chat)
• To manage your account, including login and preferences
• To send service-related communications, including updates about your order or changes to
our services
• To send marketing communications, such as newsletters or promotional emails/SMS (if opted
in)
• To improve our website and services, through behavior analysis and usage data
• To carry out internal business operations, such as administration, accounting, and reporting
• To comply with legal obligations, including tax and recordkeeping requirements
• To detect and prevent misuse or fraud
• To make limited automated decisions, for example, tailoring content based on your browsing
or purchase history
We do not use fully automated decision-making that produces legal or similarly significant
effects on individuals.
Your data is never processed for any purpose that is incompatible with those listed above.

4. Sharing your data

We treat your personal information with care and only share it when necessary.
We may share your data with trusted third parties who help us operate our business and deliver our
services. These include:

• Payment service providers
• Shipping and logistics companies
• IT and web hosting providers
• Email and SMS communication platforms
• Marketing and analytics partners (only if you’ve given consent)
These partners are only allowed to process your data on our behalf and in accordance with strict
contractual agreements. We ensure that all third parties comply with our privacy standards and
applicable data protection laws. In some cases, we may share personal data with third parties who
act as independent or joint controllers. Where required, we establish appropriate agreements to
determine our respective responsibilities under Article 26 of the GDPR.
We may also disclose your personal data:
• If required by law or legal proceedings
• To comply with requests from public authorities (e.g., tax or customs)
• To protect our legal rights, users, or the public (e.g., fraud prevention or abuse)
Some of these parties may be located outside the EU. In such cases, we take appropriate safeguards,
such as Standard Contractual Clauses approved by the European Commission, to ensure your data
remains protected.
We never sell or rent your personal data to third parties.

5. How long we keep your data

We only retain your personal data for as long as necessary to fulfill the purposes for which it was
collected, such as processing your order, providing support, or complying with legal obligations.
Once the data is no longer needed, it will be deleted or anonymized. However, we may retain data for
longer periods if required by law, such as:
• Tax or accounting obligations
• Legal claims or disputes
• Contractual retention requirements
Data may also be temporarily blocked (instead of deleted) if immediate removal is not possible or if
there are legal reasons to retain it.

6. Your rights

Under the General Data Protection Regulation (GDPR), you have the following rights:
• Right of access – To request a copy of the personal data we hold about you
• Right to rectification – To correct incomplete or inaccurate data
• Right to erasure (“right to be forgotten”) – To request deletion of your data
• Right to restrict processing – To limit how your data is used
• Right to object – To object to data processing for certain purposes

• Right to data portability – To receive your data in a machine-readable format and transfer it
to another provider
You may also withdraw your consent at any time, where processing is based on consent.
To exercise any of these rights, contact us at support@4revisionengines.com. To verify your identity,
we may ask for a copy of a valid ID. Please redact sensitive parts such as your photo, MRZ, and ID
number.
We aim to respond to all requests within 4 weeks.
You have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit
Persoonsgegevens). Complaints can be submitted via the following link:
https://autoriteitpersoonsgegevens.nl/nl/contact-met-de-autoriteit-persoonsgegevens/tip-ons
Exceptions:
Your right to erasure may be limited in certain situations, for example:
• When data must be kept to comply with legal obligations
• For reasons of public interest (e.g. health or statistics)
• For legal defense or exercise of legal claims

7. How we protect your data

We take the protection of your personal data seriously and implement strong technical and
organizational safeguards to prevent misuse, loss, or unauthorized access.
Key measures include:
• SSL/TLS encryption for all website traffic and data transmission
• Firewalls and updated server software to protect against external threats
• Access restrictions ensuring only authorized staff or trusted third parties can access data
• Processing agreements with all data-handling partners to ensure equal levels of security
• Storage on servers located within the EU, outside the scope of the U.S. Patriot Act
We regularly review and improve our systems to maintain a high level of protection.
Please note that while we take extensive steps to secure your data, no method of transmission over
the internet or electronic storage is 100% secure. Once we receive your information, we make every
effort to safeguard it within our systems. If you suspect any misuse or security issue, contact us
immediately at support@4revisionengines.com.

8. Cookies and tracking technologies

Our website uses cookies and similar technologies to ensure it works properly, to make your
experience smoother, and to help us understand how the site is used.
Types of cookies we use:
• Functional cookies – These are necessary for the website to function. They remember your
settings and help you navigate between pages.

• Analytical cookies – These help us understand how visitors use our website, like which pages
are visited most, so we can improve our services.
• Tracking cookies – These track your browsing behavior so we can personalize content or offers
based on your interests. We only use these if you have given permission.
Managing your cookie preferences

When you first visit our website, we display a cookie banner asking for your consent to place non-
essential cookies. You can accept or reject specific categories of cookies, and you can change your

preferences at any time by revisiting the cookie settings in your browser or at the bottom of our site.
If you choose to disable cookies, some features of our website may not work as intended.

9. Other information

Links to other websites
Our website may contain links to other websites. While we aim to only link to reputable sources, we
are not responsible for the privacy practices or content of third-party sites. We recommend that you
read the privacy policies of any website you visit.
Children’s privacy
Our services are not intended for children under the age of 16. We do not knowingly collect personal
data from minors. If we learn that we have collected personal information from a child without
appropriate consent, we will delete it promptly. If you believe this has occurred, please contact us.
Who is responsible for your data
4REVISION ENGINES is the data controller responsible for processing your personal data. If you have
any questions about this privacy policy or want to exercise your rights, you can contact us at
support@4revisionengines.com.

10. Changes to this policy

We reserve the right to change, update, or modify this privacy policy at any time. Any changes will be
posted on this page so that you are always informed about how we collect, use, and protect your
data.
We encourage you to review this policy periodically to stay up to date with any changes.

11. Translations

In case of any discrepancies or conflicts between translated versions of this document, the English
version shall prevail.

12. Types of cookies we use:

13. Cookie settings

You can change your cookie preferences any time by clicking the above button. This will let you revisit the cookie consent banner and change your preferences or withdraw your consent right away.

In addition to this, different browsers provide different methods to block and delete cookies used by websites. You can change the settings of your browser to block/delete the cookies. Listed below are the links to the support documents on how to manage and delete cookies from the major web browsers.

Chrome: https://support.google.com/accounts/answer/32050

Safari: https://support.apple.com/en-in/guide/safari/sfri11471/mac

Firefox: https://support.mozilla.org/en-US/kb/clear-cookies-and-site-data-firefox?redirectslug=delete-cookies-remove-info-websites-stored&redirectlocale=en-US

Internet Explorer: https://support.microsoft.com/en-us/topic/how-to-delete-cookie-files-in-internet-explorer-bca9446f-d873-78de-77ba-d42645fa52fc

If you are using any other web browser, please visit your browser’s official support documents.